Companies are constantly looking to find ways to save money, but many executives overlook the cost of printing. Every day, employees print paperwork for to sign contracts or share documents even though these processes can be completed within an electronic document management system.
On October 24, the Association for Information and Image Management (AIIM) is hosting "Paper Free Day," inviting businesses to turn off their printing equipment and educate themselves on the actual advantages of these programs. AIIM reported that two-thirds of companies that swapped their business process software saw the investment returned within 18 months, and half received it within a fiscal year.
"Paper-based content clogs up processes—masking workflows, adding delays and limiting flexibility of where and how the process takes place," AIIM explained.
The only way to do truly reap the benefits of this solution is if a business goes "digital from start to finish." Businesses have to look past being reliant on the printer and organize areas where paper waste could be diminished—this requires effort from every employee. For example, archives of paperwork that need to be kept based on a state's document retention policy can be scanned and stored into the company's central system.
Over in the United Kingdom, about 72 percent of private and public sector workers delay filing paperwork because they need a person's signature, according to a study from YouGov. Instead of taking up desk space for pending signatures, consider obtaining e-signature capabilities. All of this can be achieved through business process software.
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